In previous posts I have covered configuration options for ACD Systems and their Queues. Without the proper data it is difficult to verify the staffing are proper and configuration is efficient. While looking at reports to determine what has happened in the past is a requirement of any system, knowing what is going on right now is just as important.
Maybe you have a light indicator showing calls coming into queues or the queue levels like the Phillips Hue this is a good indicator of what is going on but does not show a full picture. This is where an ACD Wallboard screen comes in, perhaps it’s a large screen on the wall or viewed via the admin interface by any and all managers.
An ACD Wallboard can show the following information:
- Agents Staffed which shows how many agents are logged into the system and associated with the queue
- Agents Talking. A subset of Staffed but shows agents currently talking.
- Agents Ready. A subset of Staffed but shows agents ready and waiting for a call.
- Callers Waiting: How many callers are currently waiting unanswered in queue.
- Longest Wait of a currently waiting caller.
- Average Wait of the queue for the queue. This is usually over the last number of calls or a timeframe.
Usually there is a row or box for each queue and coloring can be adjusted to highlight queues that are in good standing or a concern depending on the rules at hand. This this information easily at hand it is easy to quickly respond to changes in call volumes which require live changes.