Enhanced multi-channel ACD routing to improve call center software efficiency

A multi-channel ACD does not imply separate queues for queuing different media  like voice, email, and social media. As a matter of fact, voice media might have many queues to take advantage of skills-based routing and queue priority. One reason to have exclusive queues for different media type is to simplify skill-set assignment. The more important consideration is to retain the ability to handle the different media calls judiciously with the realization that certain media type requires synchronous real-time communication while others require timely response, not necessarily real-time and synchronous. We know that voice conversations are real-time responses whereas emails require timely response in keeping with good customer service practice. This blog will review multi-channel ACD queue setup for skills based routing and discuss aspects of multi-channel media handling using enhanced features within a call center software.

Queuing and routing within a call center ACD is dictated by skills based routing and queue priority. Queues require specific skills to handle the voice calls, email, chat, or social media. Skills are dictated by the business requirements. For example, ability to conduct a conversation in English, Spanish, or French would each be a skill. Similarly, ability to answer customer inquiries on a specific product can be a skill required for handling calls coming into a specific queue. Writing skills and responding appropriately can be a skill essential for handling emails. Queues also have a priority that differentiates the level of service offered. A higher priority queue means it requires quicker response. Service is usually measured in terms of the average duration a customer waits before a call is handled. Employees who are involved with handling calls in the queue are assigned skill levels for the skills they possess. When an employee is logged into the call center ACD, their skills dictate the media calls they can handle and the skill level dictates the pecking order.

Queue priority is another important factor in the management of the service level within a contact center ACD. A higher priority queue will be handled before a lower one. When an employee becomes available, he or she gets the media from the highest priority queue for which they have the skills. Now let examine how to introduce efficiency in a multi-channel ACD with skills based routing and queue prioritization.

An emails do not require real-time synchronous response and therefore can be in a lower priority queue compared to a voice call. If an agent is offered an email from an email queue by the contact center ACD based on the skills based routing, it indicates that there were no calls waiting in any higher priority queue. When the employee starts working on the email response, a call can come into a voice queue that may require a faster response. With advanced call center software offering powerful ACD features like ability to re-queue media calls into a personal queue and make out of band announcement of calls waiting in higher priority queue, the employee handling an email can quickly re-queue it back into the ACD and be ready to handle the voice call. Here too, it can be re-queued into a personal queue that belongs to the employee so that they continue where they left off when it comes back to them. Such contact center ACD features will contribute to increase in the call center efficiency.

Automation of Web Callbacks

More often, customers and potential clients turn to internet and Web to find information or make inquiries. Web callbacks is an efficient way to reach out to these customer when they are on your web-site. If they are looking for more specific information or wishing to talk to a specialist within your contact center, web callbacks are the way to go. This reduces the need for the customer to call your contact center and wait on queues to make an inquiry. It also enhances customer experience when they avoid traversing the IVR and call flow just to to wait in the queue for the next available agent.

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Essential ACD Queue features for Customer Service

Queues are at the heart of any ACD (Automatic Call Distribution). Most of us have experienced waiting in a Queue while trying to access customer service by phone. Call distribution within a Customer Contact Center is driven by an ACD. Efficiency of the ACD is determined by its ability to manage distribution of calls from multiple queues to its customer service representatives. Skills based routing allows distribution of calls to the most appropriate customer service representative. But there are other important features within an ACD that can assist in improving the overall performance of a customer contact center. Let us examine a few:

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ACD behavior with Skills based Routing and Queues

ACD (Automatic Call Distributor) is a software designed specifically to deliver efficient Queue management within most customer contact centers. When migrating to Asterisk, people are seeking to unleash the full potential of this dominant IP and Hybrid telephony and take advantage of its many intrinsic benefits. Q-Suite is a scalable ACD software designed to work with Asterisk, delivering and exceeding industry standard features and functionality for the customer contact domain.

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